eXplore Show 2020 – Exhibitor Information – ONE

Kia Ora all eXplore Show 2020 Exhibitors

Thankyou for your registration to exhibit with your region and Explore Central North Island. Welcome to the many new exhibitors, and welcome back our returners. With over 110 stands again, it delivers a super message to trade that we are open for business! April will be upon us quickly so it’s time to start thinking about what is ahead, and continue your preparations. This is the first update from ECNI as we head into the show.

We are actively watching events as they develop
and are working towards and anticipate another successful eXplore Show.
Prior to the event we will issue relevant Health and Safety advisories to all attendees and adopt appropriate actions adhering to Ministry of Health guidelines.

Buyers – Who are invited? We have invited ‘Inbounds’ from across NZ, i-SITE staff in upper North Island, Tourism NZ Staff from the trade, media, online, International Media Programme teams, as well as Tourism Industry media. We are again offering a hosted/assisted buyer programme for Australian based to travel to the show. If you have buyers you would like to invite, please do let me know and I can extend the invitation.

Event Programme – Please Complete Before March 10th

Our printed programme will have your company name, product and business profile (120 words), Trade Contact details, website and the floor plan. These will be available on the day for Buyers, and also at the RTONZ event early April to entice additional buyer registrations, and allow Buyers to plan their visit. See last years programme here.

The information you upload will also be used to generate STAND SIGNAGE and name tags – please make sure the spelling is correct and all names are as you would want to display on the day. Your exhibitors fee allows for two delegates – any additional delegates are an additional $50+gst each. With limited space on stands – two delegates is ideal!

If this is your first time to the eXplore Show or you are launching a new product to trade at this event – be sure to tick ‘yes’ – we will profile this in the programme and with signage.

TIP: Write your company/product profile before you go online to complete so you can maximise your 120 words. Cut and paste it into the online form.

Please complete before MARCH 10th

Marketing and Sustainability Workshop

When: 1pm – 3.15pm, Wednesday 29th April
Where: Foyer of the eXplore Show (ASB Lounge), Eden Park

Developed especially for our eXplore exhibitors, this will be a very practical presentation with plenty of actions and information that can immediately make a difference to your online digital presence, and sustainability of your business when you get home. Best of all it’s free for our eXplore Exhibitors!
The Team from Tomahawk will be lead a hands-on marketing workshop for our Exhibitors and RTO’s focussing on:
Google My Business – the potential for your business and how you can make the most of it.
Website Health Check – Check List – just how sorted are you – action points to take home.
Making Social Media Work for you.  An audit and action session with key takeout’s.
We are also joined by Lynn Robinson, the Tourism Sustainability Advocate for Tourism Industry Aotearoa – she will showcase real examples of how you can be more sustainable in your business – not only can you save costs, add appeal to your product, but also put steps in place to leave a lighter footprint!

2 Day Exhibitor Programme

Setup Day – Wednesday 29th April
1.00-3.15pm Exhibitor Marketing and Sustainability Workshop. Refreshment Provided
3.30 – 5.30pm eXplore Show setup This takes place following the exhibitor Workshop.
5.30-7.30pm Exhibitor Networking Function This is a great opportunity to rub shoulders with other operators from your region and within the Central North Island Group. Please plan to be there. Our hosted Australian buyers have also been invited to attend. A drink token and light eats are provided – cash bar thereafter. Parking at Eden Park – short stroll to The Kingslander Stonegrill and Bar. Registered Delegates only please.

Show Day – Thursday 30th April
The venue will be open from 7.30am.
8am – Barista(s) commence their Caffeine magic for Exhibitors
8.15am (Sharp) Exhibitor and Venue briefing
9am eXplore Show Officially opens however we have seen guests arrive from 8.30
3pm Show Finishes and Exhibitor Pack Out commences
5pm Venue Closed

Other stuff…

Couriers – If you wish to send items or deliveries direct to the venue, please see below. Most Courier items will be in the foyer of the event with Vanessa on the Wednesday afternoon for you to collect.

Anything larger than a briefcase:
Eden Park,Gate Q, Sandringham Road, Kingsland, Auckland, South Loading dock
Attn: Lilly Millett (eXplore Show 29 April)

Anything smaller than a briefcase:

Eden Park, Gate G, 42 Reimers Ave, Kingsland, Auckland
Attn: Lilly Millett (eXplore Show 29 April)

Serving of Food/Beverages – If you wish to serve food or beverages (including alcohol) on your stand this is not always possible due to the restrictions of Health and Safety at the venue, please contact us on info@explorecentralnorthislandnz.com and advise as we need to authorise with the venue.

Invoicing for the Show – if not already received – invoices will be out to you shortly direct from YOUR RTO, and may include additional RTO theming costs. Your RTO will have likely already been talking to you about this. Your payment is required prior to exhibiting and is due March 20th.

Accommodation: If you are booking your accommodation – our friends at Heritage Hotels have again offered trade rates for you to consider. $189 for a superior room (Deluxe @ $219 & 1 Bed Exec Suite @ $269), $20 breakfast and $15 car parking.  Contact me for the booking codes if you are interested in taking up the offer.

First Time at a Trade Event? If this is your first time representing your company at a Trade event or want to brush up on your trade knowledge a little, there is some very useful information and tips about working with trade on the Tourism Export Council Website – especially their guide ‘ Planning for Inbound Success. Also look up their ‘Members section for profiles on some of the buyers who will be attending.

Your Booth: You now need to be thinking about the decoration of your booth and you collateral. The booth size is 1.8m x 1.8m x 2.4m. Many of the RTO’s will again manage some regional theming for your booth – best check with them what you need to do outside that. If you are self-decorating – It is a good idea to make your booth appealing and using strong imagery to show off your product and its key selling points. Space is limited – so bear that in mind when considering large props or items to display.
Unless your RTO has advised differently, your booth comes with the following items:
Stand shell 1.8m x 1.8m x 2.4m, 1 x mini trestle table (725mm x 1200mm x 600mm), 1 x padded stacker chairs, 1 x power connection, 2 spotlights, A company Name sign (1.2m long velcroed to back wall).
NOTE: Over height props such as Kayaks can be challenging as some booths have height limitations – Please check with your RTO.

TV and Furniture Hire: If you wish to have different furniture or hire a TV etc on your booth this can be arranged directly with Peek Display, the contact there is Fleur Pianina – email:fleur.p@peek.co.nz.

Design Work:
Iley Hewlett is a talented designer who is responsible for the ECNI collateral. She can assist with wall banners for your booth and can be contacted by email iley@i-design.co.nz

Check List…

– Complete your Company Profile and Delegate Info
– Organise your accommodation.
– Get your booth display design underway.
– Advise if you wish to have food (sweats of Chocolate ok) or beverage on your stand. –
– Finalise your product information and rates for 2020-22
– Plan your sales pitch and your presentation tools for the day.

More info will follow regarding venue parking, pack-in logistics and the video wall content.

If you have any questions in the meanwhile, please don’t hesitate to email Vanessa: info@explorecentralnorthislandnz.com or call 021 1653 547.